Peru State College
font size: - | +
print print
Satisfactory Academic Progress (SAP)
 

According to federal regulations, Peru State College is required to monitor standards of satisfactory academic progress (SAP) for students receiving Federal Title IV funding.  This includes:  Federal Pell Grant, Federal SEOG Grant, Federal Stafford Loan, Federal Parent Loan, and Federal Work Study. 

 

Students who are receiving federal aid, as well as campus based aid, are required to maintain SAP in order to continue to be eligible to receive aid.

 

1.

Procedures

At the time a student applies for aid, their academic records will be reviewed. In addition, each student’s progress will be evaluated prior to the start of each term.

2.

Cumulative GPA Requirement

All financial aid recipients must maintain a cumulative grade point average of 2.00 for undergraduates or 3.0 for graduates to continue to be eligible for aid.

3.

Completion Rate Requirement

All students must complete the enrollment level they begin.

 

At the end of the drop/add period, student enrollment levels and hour completion requirements are determined based on the chart detailed below.

 

When determining Hours Enrolled and Hours Required to Complete, repeating a previously passed course for the first time only (i.e. one repetition per class), may be included. Regardless of the grade on the second attempt, the course may not be counted again for future aid eligibility.

 

Enrollment Level

# of Hours

Hours Required to Complete

Full-time

12+ hours

12 hours

3/4 time

9-11 hours

9 hours

1/2 time

6-8 hours

6 hours

< 1/2 time

<6 hours

all hours

 

Only hours that are passed with grades of A, B, C, D, and CR will be counted as hours completed.  Grades of I, W, F, and NCR will not be considered as successfully completed. Grade Changes: Should you be granted a grade change for a term you failed to meet SAP, you must contact our office in writing to rquest a review of your eligibility.

 

 

4.

Financial Aid Warning

Any student who does not meet the GPA Requirement and/or the Completion Rate Requirement will be placed on “Financial Aid Warning” for the following term. 

5.

Maximum Time Frame Requirement

All students must complete their program within the maximum time frame allowed. Transfer credits from other institutions are included when evaluating a student’s Maximum Time Frame.

 

Undergraduate Degree –A student pursuing an undergraduate degree (this includes students seeking a 2nd or subsequent bachelor’s degree) may receive Title IV aid for up to a maximum of 180 attempted credit hours or until completing the requirements to obtain a bachelor’s degree, whichever comes first.  

 

Post Graduate Seeking Teacher Certification or Recertification - A post-graduate pursuing teacher certification will be calculated on an individual basis.

 

Master’s Degree –A student pursuing a master’s degree at Peru State College may receive Title IV aid for up to a maximum of 54 attempted credit hours or until obtaining a master’s degree, whichever comes first.

6.

Maximum Time Frame Warning

Any undergraduate with attempted hours of 146 and above will be on “Maximum Time Frame Warning” until they reach 180 credit hours.  Any graduate student with attempted hours of 30 and above will be on “Maximum Time Frame Warning” until they reach 54 credit hours.

7.

Maximum Time Frame Suspension

Any student who exceeds the maximum time frame limits will be placed on Financial Aid Suspension due to Maximum Time Frame. Any student who has attempted enough credits that they can no longer complete their degree within the Maximum Time Frame will be placed on Financial Aid Suspension. A student CANNOT APPEAL Maximum Time Frame Suspension.

8.

Warning

Students placed on Financial Aid Warning or Maximum Time Frame Warning continue to be eligible to receive aid during their warning term.

9.

Suspension

If the student does not meet all the SAP requirements at the end of the warning term, the student will be placed on “Financial Aid Suspension.” Students who are on suspension are not eligible to receive any financial aid.  This includes grants, loans, work study, and institutional scholarships.

10.

Automatic Reinstatement

A student who is placed on financial aid suspension due to their Cumulative GPA or due to their Completion Rate can regain their eligibility. To regain eligibility a student must enroll and complete a minimum of 6 PSC credit hours in a single term at his/her own expense. In addition, the student must meet all other SAP Requirements.

11.

Appeals

If a student on financial aid suspension feels that he/she has experienced extenuating circumstances which affected his/her ability to meet the SAP requirements, he/she should meet with their advisor and implement a Plan for Success.

 

Examples of extenuating circumstances that can be considered for an appeal include but are not limited to:

  1. Death of a family member
  2. Medical – Injury or illness of the student

 

Examples of extenuating circumstance that CANNOT be considered for an appeal include but are not limited to:

  1. Loss of internet service
  2. Books not ordered on time
  3. Shared book with another student
  4. Books not available in time
  5. Personality conflicts with instructor
  6. Car broke down
  7. Loss of child’s day care provider
  8. Lack of funding to cover travel expenses
12.

Submit An Appeal

An appeal can only be submitted twice during a student’s career (Undergraduate Program or Grad Program) at Peru State College. If submitting an appeal the following information is required.

  1. Copy of Plan for Success
    1. Details regarding future enrollment levels (will attend ½ time or full-time).
    2. Details regarding number of terms it will take to be at the required Cumulative GPA.
    3. If it will take more than 1 term to meet the minimum criteria, details regarding expected progress each term is required (Cum GPA at end of each term.)
    4. Signature of advisor who will be monitoring progress of the Plan for Success.
  2. Letter indicating what the extenuating circumstances were. (i.e.: hospitalized; documentation or confirmation from attending Dr. required) (id: death of parent or sibling; documentation may include copy of death certificate or copy of obituary from newspaper.).Letter must also include explanation what has changed in the student’s situation that will allow the student to be successful in the future.

The Appeal will be reviewed to determine if it meets Federal Regulations for reinstatement. Notification of approval or denial will be sent to the student within 10 days of receipt of the Appeal.

 

If denied the student will remain on Financial Aid Suspension and may become eligible for a future term via section #10 – Automatic Reinstatement. During the suspension period the student is required to pay for all charges incurred out of pocket.

 

If approved, the student will be placed on Financial Aid Probation and be eligible for aid for a specific period of time as indicated in the notice. At any time during the probation period if the student is not meeting the goals set in the Plan for Success, the student will revert to Financial Aid Suspension and be ineligible for aid. If at any time during the probationary period the student does not meet the Completion Rate Requirement, the student will revert to being on Financial Aid Suspension and be ineligible for aid.

13.

Very Important Notice

Financial Aid Warning, Probation and Suspension are completely different than Academic Contract, Probation and Suspension. Just because an appeal is approved or denied by Academics – that does not mean an appeal has been approved or denied by Financial Aid. If the student is not meeting either policy, the student needs to submit different appeals to each area.

 

Effective: 06/28/2012